Notarising and Certifying Your Documents

Learn about document notarisation or certification

Lawrence Huynh avatar
Written by Lawrence Huynh
Updated over a week ago

What is Notarisation?

Notarisation can have varying definition depending on your country or purpose of notarisation. It can mean to:

  • Certify the authenticity of any signature on the document to legally attest the document, making the document carry legal weight

  • Certify the document as authentic or that it is a true copy of the original

Caleb & Brown may often request you to provide notarised documents for your legal entity for the following reasons:

  • The document is for a non-Individual Account that you are wishing to onboard with Caleb & Brown

  • The document is needed to verify information that cannot be confirmed through standard KYC procedures

At this point in time, only physical, and not digital, notarisations are accepted. Notarisation can be completed at your local notary public. You will need to bring the requested document to the notary for them to witness.

How notarisation is completed will also depend on the notary public. They may attach separate notarised acknowledgements, or they will stamp the requested pages. You will not need to notarised every single page unless requested, unless this is the way the notary public processes their notarisation.

What is Certifying a Document as an Original Copy?

Certification of a document is described in itself; it is to endorse or guarantee that a document is a true copy of the original document. This would apply to scans or photocopies of entity documents or ID documents. Certification is done by an authorised person that has the power to certify documents in the country or state, such as a Justice of the Peace, solicitor, accountant, or medical practitioner.

To certify a document in Australia, you will need to bring both the original document and a copy of the original to an authorised certifier. The certifier will then sight both documents, comparing the copy to the original. They will then sign or stamp the copy as a true copy of the original.

If the original is a multiple page document, the certifier will sign or initial each page. At minimum, Caleb & Brown requires the following pages to be sighted and certified:

  • The front page

  • The scheduling pages

  • The signature pages

If you have any questions, or you need assistance completing the registration form, you can ask our Product Specialist team through the Chat button in the bottom right corner of the webpage.

You can also call our support help desk on +61 1800 849 149 (Australia) or +1 (844) 494 6515 (International), from 9am to 5pm (AEST), or request we call you back by submitting an enquiry on our website.

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